From doing everything by email to one shared platform.

The problem

Everything went through email.

REEM brings together Spain's leading multiple sclerosis research groups: hospitals, universities, and institutes in Barcelona, Madrid, Málaga, Bilbao, Valencia, and beyond. Coordinating a network like that is hard, and all of it ran on email.

Announcing an event, proposing a collaboration, or simply asking for another researcher's address meant writing to the whole network. The result: overflowing inboxes, announcements that didn't reach everyone, and important information lost inside the threads.

The solution

A private platform that cuts the email.

I built a closed workspace, accessible only with an @reem.es account, where coordination no longer depends on email. Everything that used to be a message now has its own place.

• Events on a shared calendar with alerts, instead of an email to the whole network for every announcement.
• Collaboration board: a group posts what it's looking for and others reply there, instead of email chains.
• A directory of members and groups: you find who to contact without emailing around for someone's address.
• Network Catalogue, shared documents, and notifications — all in one place, by role.

The catalogue

And, along the way, what the network has — searchable.

Beyond coordination, the platform gathers what each group can offer: collaborations, lab materials and techniques, and patient cohorts. Each record gets an automatic code and is accent-insensitive searchable, filtered by group or region. So finding who can run a technique stops being one more email to the whole network.

The outcome

Less email, everything in one place.

• Events, collaborations, and contacts no longer live in the inbox.
• Information isn't lost in threads: it stays on the platform, always available to whoever needs it.
• The network runs its day to day with far fewer emails and far less noise.